PROJECT ADMINSTRATOR

PRIMARY RESPONSIBILITIES:

• Create electronic job files to track communication on HVAC Construction jobs.
• Reach out to vendors to collect submittal; compile and send to general contractors.
• Take calls from foremen, vendors, and general contractors to answer any questions.
• Maintain the shared project coordinator’s email account.
• Order equipment/material for jobs and keep updated on order/tracking status.
• Document relevant communication in the electronic job file and relay to foremen, salesmen, and the project management team.
• Create and track RFIs from the field to the general contractor.
• Commercial billing prep work for monthly invoicing.
• Track pending change orders in the job file and relay to appropriate personnel.
• Maintain and document updates from external management software used by the general contractors, ie) Procore, Submittal Exchange, AutoDesk BIM 360, etc.

QUALIFICATIONS:

• Exceptional organizational skills with strong attention to detail.
• Proficient computer skills including Excel, Outlook, and Word.
• Excellent interpersonal communication and problem-resolution skills.

It is the policy of Standard Heating and Air Conditioning, as an equal opportunity employer, to attract and retain the best qualified candidate available, without regard to race, color, religion, natural origin, gender, sexual orientation, age, disability, or veteran status.