Administrative Assistant, IT

Position Overview The Administrative Assistant will support the operational and administrative needs of a department with primary support to the Vice President and team. Will support one VP in Paris, and other VP leaders in the US. Major responsibilities include: calendar and travel management, invoice and expense coordination, office management and meeting coordination. Location: This role is in-person at our office in Whippany, NJ with a hybrid schedule . Key Accountabilities Office Management/Team Support: -The Administrative Assistant will track departmental vacation schedules, time off and coordinate all time-sheets. -Create/update PowerPoint presentations, assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc. -General office management including management of office supplies, coordination of accepting and signing for deliveries and packages, distribution of trade magazines and coordination of shared materials across departments. Other Responsibilities: + Planning and supporting events, team-building activities and celebrations. + Collecting information from department partners with an attention to detail in creating PowerPoint presentations. + Taking meeting minutes. + Financial Tasks such as PO creations Required Qualifications - At least 2-5 years of administrative experience supporting a team of senior level executives in a fast-paced environment - Flexible working hours, available outside of core business hours - Exceptional interpersonal skills, business writing & verbal communication - Proven mastery in Microsoft Office Applications with emphasis on PowerPoint and Excel - Deadline driven with flexibility - Superior organizational skills - Flexible with changing job requirements as the business needs change - Ability to resolve problems without close supervision The hiring range for this position ranges from $30.43- $35.40 per hour. The rate of pay offered will be dependent upon candidates' relevant skills and experience. Job Identification : 61453 Job Category General Management Assignment Category : Regular Full-time Remote Positions : No Professional Experience : Minimum 3 Years Equal Opportunity Employer